Why will you opt for an office relocation strategy?
There are many reasons:
Better customer engagement and reach
Better opportunities for growth
More access to suppliers and clients
To accommodate more people in a team
Challenges in a Business or Office Move
Unless it is an interstate move, you should be able to reduce the relocation time from the present location to the new destination. The reason, if you have a 24/7 customer engagement business, it is mandatory that the move should not hamper the business. Your shifting service plan must and should include evaluation of not only the benefits of the move, but also the risks.
Perfect planning to avoid unwanted tussles:
Planning is one of the key aspects for everything to be done properly and safe manner. Same as at the time of relocation you need a proper listing of objects you want to move to your destination. This checklist is also helpful for you to filter the unnecessary objects to carry. You are suggested to dump all sorts of waste stuff and include merely that is valuable for your business. Properly organize your business papers, files, cabinets, computers, and other electronic gadgets so as to shift them with safety and reliability as well.
How to design an Office Relocation Project Plan successfully
Do you have a big team? Then make a team of four to five members only for the relocation task. Now assign the responsibilities. These team members should handle the following tasks
Budget for the relocation move
Interaction with landlords/owners (present location/new location)
Co-ordination with vendors/suppliers
Communicating the employees
As the CEO or having a high-profile role, you should
Distribute responsibilities to every person. They should give daily updates (which includes account for office relocation tasks).
One person should assume total responsibility of the production and delivery
Do planning for the suitable day of shifting:
After preparing a checklist for your corporate stuff, your next step is to planning ahead to decide a perfect day of shifting. You should call a meeting and communicate with your time in this concern. Also, your employees will get proper assistance to keep their desk and cabinets organized. Additionally, they can help you to a great extent while shifting. You can get them aware of with regular updates regarding relocation and encourage them to end up their task within the persuaded time frame.
The person who takes charge of the utilities and facilities should take care of the
Internet termination in the old place and installation in the new place
The same applies for other facilities such as phone, cable and other services.
This person should prepare a fool proof plan so that the business should not suffer an impact.
Among the team members, another person has to take care of the office relocation checklist and moving budget. He has to prepare an inventory of the office assets which include personal computer tables, files, sofa sets and more.
This person should also take responsibility of contacting the companies offering office relocation services in India. If he has chosen our high profile services, then the company will get the best high quality office shifting services and other benefits. For an office relocation move, our customer executive will have to send a shifting service supervisor to your business location. He will assess the quantity and quality of items and then prepare/give the quotation. This quotation given by the Cloudpackers shifting service supervisor will not contain any hidden costs. It will contain a breakdown of charges required for the relocation process.
The person who takes in-charge of the productivity and business has these tasks on hand:
He/she needs to take an account of staff hours that is needed for relocation. Please note, if it is a local move, then the time should be calculated for packing, loading, unpacking, unloading and rearrangement of the office items at the new location. The person needs to calculate the number of hours, multiplied by the number of employees. He/she should also calculate the loss of sales that can be lost during the process.
If you are making a complete office shift to another place, and the business is quite popular, the fourth person in the relocation team should handle the customer and media queries. If there is a need to hire a PR firm, he needs to select the best company to advertise the office relocation announcement. He may also have to design new business cards, make updates to the website regarding the address and prepare new stationery.
When you conduct a meeting:
The four member relocation team will give information on the moving budget which will contain expenses of various categories. You can divide the expenses into two types:
Original Costs – shifting expenses, other expenses
Opportunity costs – reduced productivity and loss of sales
If you are moving within the city or planning a relocation which may come to three to four hours in another city, it will be an easy move. The reason, Cloudpackers has not only experienced professionals in its team, but also has the required resources to cater to any business move.
If you have a business that need 24/7 employee engagement, here is how you can handle the relocation.
Send 50 percent of your employees and equipment to the new location. The employees at the new location may have to work more hours for a day or two. By the time, the new office gets set up and working, you can pack these employees and the equipment at the present location to the new destination. This will ensure that the business does not get disrupted. If you have a similar plan, kindly inform us. Cloudpackers has an office shifting packers and movers team which is known for providing assistance to businesses around the clock.
If you are planning an interstate move, or plan to open a new branch in another State, you can follow the same above mentioned method of office relocation. This will work 100%.
Office Relocation Risks
If you are planning a complete interstate move of your business, some employees may refuse to relocate and put down their papers.
The new location may need redecoration & repairs. So, include these charges in the moving budget.
You need to start packing early
The office relocation announcement team really should work on dividing the employees and equipment in such a way that the business should not get disrupted. Also, they should keep an inventory of the files, items to be moved at the first phase and at the last phase.
As a reputed office moving company, Cloudpackers has employees with years of experience to pack/unpack items as well as load and unload goods. These professionals are background-verified for their skills and capabilities.
Start Packing At Least One Week Prior To Move:
When it comes to relocating your office, it’s worth to start your planning at least one week before the day of shifting. This makes you relax and comfortable for the sake of packaging of your valuable corporate treasures. Avoiding this, you may lose the things which you don’t use frequently but necessary such as official papers and other legal documentation as well. Also, you may hire professional packers and movers in your city to safely wrap up your precious official gadgets like furniture, computer systems, air condition, carpets and art pieces etc. They will assist you to a great extent for delivering your assets to the new destination address.
Label your boxes
Finally, after packaging, don’t forget to label the boxes while loading them to shift from one place to another. You can label the boxes and list wrapped up things with a black marker. It’s due to properly organize the kinds of stuff as well as to avoid hassles while unpacking the boxes. Also, you let your employee do the same. But in case you are feeling bad and uncomfortable due to office workload; assign the task to your reliable packers and movers in your locality.
If you’re dwelling in Bangalore, you can hire the team, Cloud Packers to shift your corporate office from Bangalore to any part of India.
Note: If you have to relocate large servers to the new premises, do not forget to mention this information to the relocation supervisor. We may have to arrange for a special transport vehicle.
Relocating your Manufacturing Workshop – Heading II
If you have to relocate your manufacturing workshop, then it is a complex process. There will be machinery, equipment, parts and other components that need to be handled and relocated with great care.
If you do not want your business to get disrupted, then a proper relocation strategy needs to get implemented. If you are the owner of the manufacturing workshop, then the move requires not only planning, but also preparing a moving budget.
You can add the expenses in the moving budget to the number of lost working hours during relocation. This will help you bring the cost of relocation.
If you have a big manufacturing workshop and plan to move to another place within a two hour gap from the present location, then you can adopt this plan:
Every department head should assume responsibility of their team. The manufacturing team should take precaution to reduce the number of lost working hours. The finance department should held responsibility for the moving budget and expenses.
The human resources department should have a clear picture of the employees that have to work overtime and those who will go on leave on relocation day.
It is mandatory every department in the manufacturing workshop should understand their role in the shifting process and participate as required. Please note, a simple mistake or miscommunication may lead to loss of time.
The relocation of a manufacturing workshop can happen only in stages. It will take time to relocate, arrange the machinery and then make it working as usual. Please check if the current location has the required electricity voltage or other needs to ensure your manufacturing happens without a break.
Tracking the Move
An manufacturing workshop relocation may consist of not only moving machinery, equipment but also parts. So a part or component can easily go missing during the move. Please note, the machinery or equipment has to be disassembled, packed and then relocated.
One person can take care of preparing the checklist of items in the workshop to be moved either at the first phase or last phase. He can make an excel sheet and then prepare a list of the machineries, their parts and the location, boxes they are kept before transportation.
After unloading, he can check the same excel sheet to ascertain they have been shifted properly to the new destination.
On the Moving Date
You may have a manufacturing workshop, employees and have good contact with the truck owners and suppliers. But when it comes to relocating a workshop which involves lots of machinery and equipment, then you should hire a professional moving company for offices and manufacturing workshops such as Cloudpackers. We can provide the forklift, trailers or other types of moving vehicles to ensure the relocation process happens faster.
Please note, we provide not only office relocation and industrial equipment shipping services but also
Vehicle transportation services
Bike shifting service
Car moving service
Commitment to Relocation Standards
Bottom Line Commitment:
We are customer-centric relocation company. Our dedicated team of movers and packers is ready to serve the clients with 24 x7 hours. Just pick up your phone and get in touch with us to relocate your office and corporate from Bangalore to Delhi, Pune, Hyderabad, Chennai or any destination city in India.