Manage moving Budget
In normal condition, a local moving expenses list can range between Rs 2000 to Rs 20,000 depending on the distance, quantity of items, transportation vehicle and reputation of the packers and movers company. Please take care to select the most affordable and best company in the relocation service industry for your move.
Designing a moving budget list, you can know is the fool proof method to start managing your expenses during the relocation process. Just follow these tips and you can be sure of a stress free move.
Divide the expenses associated with relocation into two categories. One should be related to moving costs and the second should get related to the after-the-move costs in the new place.
Make a Check List
Have you decided to call the relocation companies to know about the charges for relocation? Then first check if you have indeed made a check list of the items you need to move. It can be a home shifting process, office relocation process or other types (industrial component transportation, shifting of commercial goods) and more.
If it is home items, start with the heavy and large items in your home such as bed, cots and sofas.
If it is office shifting process, you can start with the items such as servers, computer based desks and furniture.
Kindly start with the heavier items and then move to the smaller objects such as lamps and more. Please take care not to miss any item.
You can make the moving budget checklist on a piece of paper. However, ensure that this paper remains safe. If it gets lost, then you may have to start the process all over again. We will discuss how to prepare the moving budget list in detail in the following paragraphs.
Basic Moving Costs to Consider
If you have chosen to work with a reputed relocation service company in India, then you need to consider the moving charges. You will definitely get to know the relocation service prices charges for the entire move when their shifting service supervisor comes to inspect your items. This visit is used to determine the quantity and quality of goods, so that the relocation service company supervisor can know the number of professionals he has to bring for packing and loading process. Also, he has to arrange for the transportation vehicle.
How Much Does It Cost To Pack Up And Move A House?
Moving Out Of Home Budget – Prepare Checklist
Yes, there may be many who can advise to opt for the DIY method. However as per business experts, working with a seasoned movers and packers company will help you get relaxed as we have years of experience in relocation. You will get the best benefits when you opt for their services in terms of services and costs. If you are planning to shift your home, consider adding these expenses in a piece of paper.
If you have taken an A4 size paper, then fold it into two parts. On one part, please write the following charges as per the quotation given by the relocation service supervisor –
- Moving Charges for the distance
- Packaging charges
- Unpacking charges (if needed)
- Loading Charges
- Unloading charges
1. Transportation Charges
You can find it in the quotation given by our supervisor. It is the distance between your present location and the new destination. There is no way you can change the amount. However, if you can reduce the number of home items that are to be shifted and inform our supervisor, then the transportation vehicle may get changed. You may get a lesser charge for fuel and transportation costs.
Are you planning an interstate move? Are you working on the costs associated with moving out of state? Your home items may get transported, get landed safe and secure at the new destination. But if you are moving with your family to another State, you may have to stay in hotels or lodges. So, consider adding these charges to the moving budget.
Are some rooms in your new home at the new destination yet to get renovated? Do you need temporary storage facilities? Then please ask the selected shifting service team, if they have warehouses facilities. If you need storage options, you can consider adding these charges to the costs of moving to a new house (moving budget checklist).
4. Other Expenses in the Moving Budget
There may be hidden costs of moving which can surprise you, such as if your child wants a specific pot plant to get shifted to the new destination. Or else, you would have to arrange for pet relocation services, vehicle relocation services (bike shifting service or car moving services).
If you are planning a move, then you have to put leave from your office work. Do you have leaves? Else, the cost of a day working hour in the office you may have to include in the daily budget.
Have you considered moving on the weekend or weekday? The charges differ. So, consider both types and decide accordingly. The same applies for a home shifting move during the summer and winter season. Please check and add both the charges to your moving budget.
Do you have bikes or cars to be shipped to the new location? Then consider adding the bike shifting charges or car moving charges. If you have opted for these services, please read our web page on bike-car-moving-tips.
In cities such as Bangalore, when you are leaving a home, you need to pay for the painting charges as per the rental agreement. The cost may vary from Rs 3000 to Rs 10,000. Then, if you are interested in opting for home cleaning services from a company, consider adding these charges too to the moving budget calculator.
How to plan a Manage Moving Budget Template for Home Shifting
To be honest, it is a challenge to create the error free moving budget. The reason, other than the relocation quotation given by the shifting service supervisor, the other charges will be approximate. The best way is to put the charge, and then multiply the entire charges by 10 percent. It can give you a buffer charge.
How to Reduce the Cost of Your Moving Budget
Now, you have got an approximate amount to keep for the move. Consult with your family members if there are ways to reduce the amount of items to be shifted to the new location. It can be old furniture, broken toys and utensils, electronic appliances etc. The lesser the number of items, the packing, loading and transportation costs get reduced.
It is better to keep a track of every expense you incur after deciding to relocate. It will help you get an idea of the charges during the relocation.
Do you have some items to carry on your own after packing and loading? Do you need boxes or bubble wraps? Then you can ask the shifting service supervisor. He can give these items at a subsidised cost.
Emergency Relocation Fund
It is always advisable to have an emergency relocation fund. Suppose if you fall ill (children or the seniors), then there will be extra charges. In case of a political turmoil or heavy rains in winter, you may have to postpone your moving date by few days. These will not happen, but it is better to keep an emergency relocation fund for all seasons (unforeseen situations and circumstances).
Charges After You Relocate – Heading 2
If you are planning a move to a city, then the costs may get low. However, if you are planning to relocate to a village that is deep inside the hills or towns, then you may have to pay more.
You also need to figure the moving expenses after relocating to the new relocation. These are the expenses you should consider adding in the moving budget:
- Purchasing of groceries at the new destination
- Utility charges
- Checking of electrical appliances at the new home (if needed, you have to change them)
After you have landed at the new home, your spouse or family members may suffer from exhaustion. They may not be interested to cook in the new home on the same day. Also, you have to rearrange the household items and more. So, consider adding the outside dining charges in the moving budget.
Please note, it is mandatory to have a moving budget. The reason, relocation charges are costly. If you do not keep a tab on expenses, you may find paying for expenses that are not required.
Manage Moving Budget Template:
|Title – Before Relocation||Expenses in Rs|
|Lodging Charges (if needed)|
|Warehouse charges (if needed)|
|Special Charges (if needed)|
|Emergency Relocation Fund|
|Painting Charges (if needed)|
|Home Cleaning Charges (if needed)|
Manage Moving Budget Template:
|Title – After Relocation||Expenses in Rs|
|Outside Dining charges on the same day|
|Utilities Change (if Needed)|
How to Manage Moving Budget for Office & Business Relocation
As a business owner, you may consider relocating your office for various reasons. Some may be, increase in customer traffic, more growth opportunities etc. You may have achieved success and the new hired team may need more space. However, moving a business from its present location may include expenses that can exceed beyond the charges of just moving files, office equipment and furniture. It is mandatory to have a moving budget that can keep a tab not only on the prior expenses before the moving date but also on expenses after the move. This will help calculate the number of working hours you have lost.
Costs for an Office Move
It is better to prepare a team that can work only on the relocation process. They have to work with the landlords regarding the rental agreement, lease agreement (if), vendors, suppliers, customers and giving proper information to the employees.
They need to contact suppliers of internet, phones, utilities, parking, cables, cleaning, security, so that they can determine the termination/disconnection and installation/reconnection costs.
The team should prepare a list of the assets they need to move such as furniture. Then if they have selected a reliable packers and movers team, when the supervisor pays a visit, he can analyse the quantity of office goods and give a quotation which will contain a breakdown of the charges in the bill.
Accounting For Office Relocation Costs
The relocation team in your office also needs to check the number of working hours lost during the move if it is a local move. Also, they have to keep a tab on the sales they will lose on the relocation process.
If you are completely shifting your office to another interstate, you may have made arrangements so that the daily operations continue as usual. However, you need to contact a PR firm to advertise about the new branch. Also, there are the costs of stationery, business cards, collateral materials and brochures. You need to include them in the moving budget list.
If you are going to a new place, then is there parking facilities available? Else your employees may have to pay for the charges. You can take a corporate account and pay for every employee who comes via vehicles. Add these charges also to the list.
Cost To Move A Business – Manage Moving Budget
|Title||Expenses in Rs|
|Relocation costs (packers and movers)|
|Shifting of office furniture|
|Disconnection/Installation of Utilities:
|Lost Working Hours|
|Loss of Sales or Business|
Relocation of Manufacturing Plant or Workshop – Heading 2
When it comes to relocating your manufacturing workshop or plant, the task gets more complicated. The event requires shifting of machinery and equipment. It has to get done with proper planning as well as preparation. In this situation, it is mandatory to have a moving budget to keep a tab on the expenses.
The expenses for the relocation of manufacturing plant starts week before the moving date. It is essential to have the new location prepared for the installation of the machinery and equipment. So, relocation has to happen phase by phase. The reason, customers should get their products on time.
1. Moving Costs
Does your manufacturing workshop have large equipment? Then, it has to get disassembled and moved to the new location. Do you prefer only the transportation service from a reliable shifting service company and team? When the supervisor comes to visit your location for a audit, he will analyse the goods and then give you a quotation on the relocation charges. You can include the transportation charges in the moving budget.
When you make a move, your workforce may not work as per the normal shifts. They may work in small numbers. So, you may have to include the loss of working hours in the moving budget.
2. No Tools Should Go Missing
If your business is a small manufacturing workshop, then the tools and some parts may get lost or missing during the relocation. It is essential to have a tracking system. You can prepare an excel sheet on your laptop and enter all the items. When you get to the new place, you can recheck and reaffirm if no tools are missing in the final list.
If you have opted for our services, then our supervisor will keep a list of the items that gets loaded and driven to the new destination. During unpacking and rearrangement, the list gets checked once more. So, there are no chances of missing tools and machinery parts.
3. Service Charges
There are machines which need proper packing and have to be shifted to the new destination. In this case, you will incur charges. Also, you have to add the charges for loading, unloading.
Moving Budget Template for Manufacturing Workshops or Industrial Plant
|Title||Expenses in Rs|
|Packaging Costs (if needed)|
|Loading and Unloading Costs (if needed)|
|Loss of working hours|
Hope this web page on moving budget has given you a few valuable pointers. Ensure to follow the procedure given in this web page. You will find that the relocation happens without a hassle when you select a reliable relocation team.